cde Automated Data Exchange Documentation
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December Human Resource: Status Report


Sample Status Report Listing

The Status Report is generated only after a data file has passed all preliminary edit checks. This report includes information about the date and time your file was received at CDE, the number of records in the file, the number of edit warnings (if any) were found, the number of edit errors (if any) were found, and a summary listing of any edit errors or warnings found. The following is a sample listing of the Status Report:


cde - Colorado Department of Education

Automated Data Exchange Status Report

05/01/1998         Colorado Department of Education        Page  : 1
10:58                       Status Report                 File  : hd9999.saab


District: 9999  TEST SCHOOL DISTRICT

Collection Period     : 1997-1998 December Human Resource

Date submitted        : 05/01/1998
Time submitted        : 00:00
Submitted by          : jsmith

Header File submitted: hd9999.01a

Total Header Records Received :     1,000
      Header Record Errors    :         1
      Header Record Warnings  :         2

Detail File submitted: hd9999.01b

Total Detail Records Received :     1,025
      Detail Record Errors    :         2
      Detail Record Warnings  :         2

              Other Warnings  :         1

Header File Errors                                                      Count
----------------------------------------------------------------------  -----
STATE_FTE total for each individual must be between 0.01 and 1.5.           1


Header File Warnings                                                    Count
----------------------------------------------------------------------  -----
COLLEGE_OR_STATE is required if JOBCLASS is 100-299.                        1
EDLEVEL is required if JOBCLASS is 100-299.                                 1

Detail File Errors                                                      Count
----------------------------------------------------------------------  -----
SUBJECT_AREA is required if JOBCLASS is 201-206 or 415-419.                 1
PROGRAM_AREA is required if JOBCLASS is 100-299.                            1


Detail File Warnings                                                    Count
----------------------------------------------------------------------  -----
Adjusted BASE_SALARY should be within min/max salary schedule.              1
HOURS_PER_DAY must be between .5 and 15.                                    1


Other Warnings                                                          Count
----------------------------------------------------------------------  -----
Operational Schools without principals.                                     1

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For further information contact ademaster@cde.state.co.us


* The Status Report will be generated for all files submitted that have also passed the preliminary edit checks. If generated, this report will be available for you to download or view using the Download or View Reports Screen.

* The Status Report generates only a summarized listing of errors found and is intended to be used in conjunction with the Edit Error Report. Refer to Appendix B.2 -December Human Resource File Layouts and Specifications for a complete description of all file edits and specifications.

* Descriptions for each of the fields contained in this report are as follows:

* District: Number and name of district submitting the file
* Collection Period: Human Resource collection period for the file that is being submitted
* Date Submitted: Date the submitted file was received by CDE.
* Time Submitted: Time the submitted file was received by CDE.
* Submitted by: User Name of the person submitting this file.
* Header File Submitted: File name, including version number and file type of the submitted data file
* Total Header Records Received: Total number of records in the header file submitted.
* Header Record Errors: Total number of header file records that have errors
* Header Record Warnings: Total number of header file records that have warnings
* Detail File Submitted: File name, including version number and file type of the submitted data file
* Total Detail Records Received: Total number of records in the detail file submitted
* Detail Record Errors: Total number of detail file records that have errors
* Detail Record Warnings: Total number of detail file records that have warnings
* Other Warnings: Total number of general warnings
* Error Message: Message relating to specific types of error(s) found.
* Count: Total number of errors found for each specific error type.

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December Human Resource: Status Report

Last Modified: May 13, 1998
For support or suggestions please contact the administrator at: ademaster@cde.state.co.us