Human Resource Data Elements and Definitions
December Human Resource File Layouts and Edit Specifications
An Administrator is an individual who performs managerial activities, and is responsible for developing or interpreting policies or regulations and executing those policies or regulations through the direction of individuals at all levels, and may supervise other employees. Administrators on Special Assignment must be reported within the 100 series.
101 Superintendent--Serves as the chief executive officer and primary advisor to the board of education. Responsibilities include overseeing the development of an educational program and all other activities which impact on that program.
102 Assistant/Deputy/Associate Superintendent, Senior Executive, Executive Director --Performs high-level executive management functions for a superintendent in the areas of administration and instruction. Such an assignment also includes performing the duties of the superintendent in his or her absence.
103 Non-Instructional Manager, Director, Supervisor-- Directs individuals and manages a function, program, or supporting service (e.g., financial aid) under the direction of a senior staff member. This includes supervisors of purchasing, directors of physical plant maintenance, management information and technology services, business managers, budget managers.
104 Instructional Manager, Director, Assistant Director of Special Education, Supervisor--Performs professional management, administrative, research, analytical, and/or supervisory services for a senior executive. This includes personnel responsible for services such as evaluation, teacher development, dissemination, curriculum development and assistant directors of special education.
105 Principal--Performs the highest level of executive management functions in an individual school, a group of schools, or units of a school system. Responsibilities include the administration of instructional programs, extracurricular programs, community relations, operation of the school plant, and the coordination of staff and student activities.
106 Assistant/Deputy/Associate Principal--Performs high-level executive management functions in an individual school, group of schools, or units of a school system. Primary duties include but are not limited to: 1) supervising student behavior; 2) handling specific assigned duties related to school management; 3) continuing curriculum and staff development; 4) working cooperatively with professional staff; and 5) providing leadership in the instructional program.
107 Instructional Program Coordinator/Supervisor--Coordinates, manages (including supervising other certified individuals), or directs services (e.g., vocational education and special education) within an instructional program or area of instruction. Includes special education supervisors/coordinators.
108 Non-Instructional Program Coordinator/Supervisor-- Coordinates, manages (including supervising other certified individuals), or directs services within a non-instructional program.
120 Board of Cooperative Educational Services Director (BOCES)-- Serves as the chief executive director of a BOCES which is established as a regional education service unit designed to provide supporting, instructional, administrative, facility, community, or any other services contracted by participating members.
Performs duties requiring a high degree of knowledge and skills acquired through at least a baccalaureate degree (or its equivalent obtained through special study and/or experience) including skills in the field of education or educational psychology.
201 Teacher, Regular--Provides learning experiences and care to students during a particular time period or in a given discipline.
204 Teacher, Permanent Substitute--These are contracted permanent substitutes who are paid whether or not they are fulfilling the substitute role. Provides learning experience and care to students during a particular time period or in a given discipline as a temporary substitute for the regular classroom teacher. Note: For the December collection period, report long term substitutes in job code "201 Teacher, Regular". Do not report short-term substitutes in the December collection period. For the End-of-Year data collection for Special Education Human Resource staff report any short-term substitutes in job code "204 Teacher Substitute".
206 Teacher, Title I--Provides enriched learning experiences and care to at risk students during a particular time period or in a given discipline.
210 Activities Advisor/Athletic Director--Instructs individuals in the fundamentals of a non-athletic activity and/or competitive sport. (Do not include individuals employed only for extra-curricular activities outside of the normal school day. These individuals are to be included in position 407.)
211 Counselor--Guides individuals, families, groups, and communities by assisting them in problem-solving, decision-making, discovering meaning, and articulating goals related to personal, educational, and career development.
212 Curriculum Specialist/Consultant--Provides information and guidance to other individuals to improve the curriculum. This assignment requires expertise in a specialized field and includes the curriculum consultant and curriculum supervisors and curriculum consultants who consult in the management or direction of instructional programs or areas of instruction.
213 Dean--An individual who counsels students and supervises the enforcement of rules. If this individual also performs administrative duties, then report as an administrator in the 100 series.
215 Instructional Program Consultant--Consults in the management or direction of instructional programs or areas of instruction.
216 Librarian/Media Consultant--Develops plans for and manage the use of teaching and learning resources, including the maintenance of equipment, content material, and services.
218 Teacher Mentor--Provides instruction, learning experiences, and/or professional development activities to teachers during a particular time period or in a given discipline.
219 Instructional Intern--Performs instructional support activities as part of a formal training program requiring supervision and periodic evaluation.
220 Behavioral Specialist--Provides consultation or direct service in the areas of social, emotional and behavioral functioning to meet the individual needs of students in order to improve both academic achievement and social competence.
231 Audiologist--Provide services including: 1) identification of individuals with hearing loss; 2) determination of the range, nature, and degree of hearing loss, including referral for medical or other professional attention; 3) provision of habilitating activities such as language habilitation, auditory training, speech reading (lip reading), hearing evaluation, and speech conservation; 4) creation and administration of programs for prevention of hearing loss; 5) counseling and guidance of students, parent/guardians, and teachers regarding hearing loss; and 6) determination of an individual's need for group and individual amplification, selecting and fitting an appropriate aid, and evaluating the effectiveness of amplification.
232 Licensed Practical Nurse (LPN)--Provides direct services such as medication administration and performs delegated medical tasks under the direction and supervision of a physician or a registered/licensed school nurse.
233 Registered/School Nurse--Directs school health services and provides nursing services for students, and who is licensed and properly endorsed in accordance with state law.
234 Occupational Therapist--Provides services that address the functional needs of an individual relating to self-help skills, adaptive behavior and play, and sensory, motor, and postural development. These services are designed to improve the individual's functional ability to perform tasks in the home, school, and community settings and include: 1) identification assessment and intervention; 2) adaptation of the environment, and selection, design, and fabrication of assistive and orthodontic devices to facilitate the development of functional skills, and 3) prevention or minimization of the impact of initial or future impairment, delay in development, or loss of functional ability.
235 Physical Therapist--Performs activities including physical methods of treatment and rehabilitation without the use of drugs or surgery.
236 Psychologist--Evaluates and analyzes students' behavior by measuring and interpreting their intellectual, emotional, and social development, and diagnosing their educational and personal problems.
237 Social Worker--Provides social services for clients who may be individuals, families, groups, communities, organizations, or society in general. Social workers help individuals increase their capacities for problem solving and coping, and help obtain needed resources, facilitate interactions between individuals and their environments, make organizations responsible to individuals, and influence social polities.
Performs assignments requiring a high degree of knowledge and skills usually acquired through at least a baccalaureate degree (or its equivalent obtained through special study and/or experience) but not requiring skills in the field of education.
OTHER LICENSED SPECIALISTS
301 Health Specialists--Individuals licensed to provide services in the following specialty areas: Dental Hygienist, Dentist, Opthalmologist, Optometrist, Physician, Physician Assistant, Psychiatrist, Psychometrist, Rehabilitation Counselor, or Respiratory Therapist.
308 Psychiatrist--Diagnoses and treats diseases and disorders of the mind.
309 Psychometrist--Measures the intellectual, social, and emotional development of individuals through the administration and interpretation of psychosocial tests. These activities are usually carried out under the direction or supervision of a psychologist or a related professional.
310 Rehabilitation Counselor--Provides a combination of treatment and education services designed to restore maximum functionality, a sense of well-being, and a personally satisfying level of independence in individuals who have temporary or permanent disabilities.
312 Audiometric Technician--Conducts hearing screening activities according to recommended CDE guidelines under the supervision of the school audiologist and/or school nurse.
320 Accountant--Designs and maintains financial, staff, student, program, or property records; summarizes, analyzes, or verifies such records; and/or controls and certifies expenditures and receipts.
322 Administrative/Executive Assistant--Performs professional activities assisting an executive officer in directing and managing the functions of a school or system.
323 Admissions Officer--Examines academic records of students to determine eligibility of graduation or for entrance to school.
324 Analyst--Examines, evaluates, and makes recommendations in such areas as cost, systems, curriculum, educational sectors, or other areas including management, research and assessment, policy, budget, and personnel.
325 Architect--Performs activities such as designing and preparing plans and specifications for the construction, remodeling, or repair of buildings and facilities and overseeing the construction to ensure compliance with plans and specifications.
326 Athletic Trainer--Coordinates and implements training activities for athletes to improve their athletic performance.
327 Attendance Officer--Monitors compulsory attendance laws.
329 Benefits Specialist--Organizes and provides information to employees about organizational fringe benefits.
331 Dietitian/Nutritionist--Plans and directs food service programs including determining the nutritional value of food for meals.
332 Engineer--Applies scientific and mathematical principles to practical ends such as the design, construction, and operation of efficient and economical structures, equipment, and systems.
333 Environmental/Safety/Energy Specialist--Plans and coordinates activities related to environmental safety and efficient use of energy. Includes compliance with Environmental Protection Agency (EPA) rules and regulations, asbestos abatement and compliance with Americans with Disabilities Act (ADA) provisions.
334 Evaluator--Determines the value or effect of plans, programs and activities by appraisal of data and activities in light of specified goals and objectives (e.g. personnel evaluator).
335 Non-Instructional Program Consultant--Consults in the management or direction of services within a non-instructional program. (eg. Drug/Alcohol Consultant)
337 Grant Developer--Expands opportunities to obtain funds from outside parties in exchange for completion of a task.
339 Insurance/Risk Management Specialist--Coordinates property, liability, vehicle and other non-employee benefit insurance coverages for the district.
340 Internal Auditor--Verifies account records, including evaluating the adequacy of the internal control system, verifying and safeguarding assets, reviewing the reliability of the accounting and reporting systems, and ascertaining compliance with established polices and procedures.
341 Lawyer--Practices law and performs such activities as conducting lawsuits, drawing up legal documents, and advising on legal rights.
344 Personnel Officer--Performs activities concerned with staff recruitment, selection, training, and assignment. This includes maintaining staff records, working with administrators in developing pension and insurance plans, and maintaining employer-employee harmony and efficiency through negotiations and internal public relations efforts.
345 Public/Community Relations/Informational Services Officer-- Attempts to foster good relations between an organization and the public as a whole, by planning and conducting programs to disseminate accurate information through such media as newspapers, radio and television, public forums, and civic activities, and by reviewing material for and directing preparation of publications.
346 Research and Development Specialist--Performs activities concerned with systematic study and investigation using the products of research and judgement to improve programs.
347 Staff Developer--Plans, coordinators, and implements in services training activities that help individuals to identify future career options and improve skills necessary to achieve them.
348 Statistician--Plans surveys and collects, summarizes, and interprets numerical data, applying statistical theory and methods to provide usable information.
351 Volunteer Coordinator--Oversees and coordinates the activity of individuals who enter into positions without the promise of compensation.
353 Writer/Editor--Writes original prose materials and reviews manuscripts for distribution and/or publication.
354 School-to-Career Coordinator--Develops a system to coordinate business, community and educational partnerships for students in the K-16 learning system.
356 Library Cataloger--Provides and maintains access to library collection by describing, indexing, and classifying materials.
357 Crafts/Trades/Food Services Manager--Performs professional activities assisting an executive officer in directing and supervising the functions of maintenance, transportation, food services, etc.
358 Translator--Provides services that allow individuals who cannot comprehend or communicate in a particular language to understand and express themselves in the written word.
364 Drafter*--Drafts detailed drawings, such as writing diagrams, layout drawings, mechanical detail drawings, and drawings of intermediate and final assemblies, used to manufacture, assemble, install, and repair electronic components, printed circuit boards, and other equipment.
366 Graphic Artist*--Plans and arranges art layouts which illustrate programs or processes for publication, demonstration, and more effective communication.
369 Photographer*--Uses cameras and lighting equipment to photograph individuals and may take exposed film to a darkroom for processing and developing.
370 Medicaid Specialist--Consults in the management or direction of the school Medicaid Program, including observation, training, collection, and processing of data for analysis.
*Moved to Professional Support from Technical grouping. The title for the "Technical" group has been changed to "Computer Technology".
Computer Technology Note: Individuals, particularily those in small districts, who perform computer technology functions in more than one area should be reported at the highest level.
380 System Administration--Personnel whose primary function is the technical oversight of a particular hardware/software system. This might also involve personnel supervision. (eg. Network Administrator, Data Base Administrator, Operating System Administrator, Technology Administrator (small district), Specialized Software Administrator (transportation, library, student information, etc.)
381 System Development--Primary functions are analysis, design, development, and implementation of software solutions. (eg. Programmers (web, data, applications, telecommunications, etc.), System Analysts/Designers, Project Coordinators)
382 System Support--Primary functions are to install, configure and maintain hardware and software and provide training and support for users of them. (eg. Desktop Support, Trainers, Computer Operator, Computer Technician, Applications Support Specialist, Specialized Software Support (transportation, library, student information, etc.), Installers (wiring, telecommunications), Instructional Technology Support)
Perorms activities supporting professional individuals/functions of an organization.
401 Bilingual Assistant--Assists in the instruction of students using more than one language for teaching content.
402 Career Assistant/Job Coach--Assists students in developing and utilizing skills which can be applied to career choices.
403 Child Care Provider/Group Leader--Implements child care activities in before or after school programs, including custodial functions and other services. Assists in organizing and leading children in educational activities such as reading, drawing and games.
405 Community Liaison--Works with the family, school, and community to determine the cause of and provide solutions for students who are experiencing serious attendance, academic and/or discipline problems in order to promote positive educational development.
406 Counselor Assistant--Assists students, parents, teachers, or other staff, under the supervision or direction of a counselor, by helping individuals make plans and decisions in relation to education, career, or personal development.
407 Extra-Curricular Activity/Coach--Supervises school-sponsored activities that are not related to curriculum (e.g, sports), including all direct and personal services that are planned for student enjoyment. Include those individuals employed only for extra-curricular activities outside of the normal school day. (Also see position 210.) These employees are not required to be reported to CDE as part of the human resource data collection.
408 Financial Aid Specialist--Interviews students applying for financial aid, including loans, grants-in-aid, or scholarships, to determine eligibility for assistance.
409 Health Care Technician--Assists with health needs of students, including maintenance of health records.
411 Library/Media Assistant--Assists in the maintenance and operation of a library/media center by aiding in the selection, ordering cataloging, processing, and circulation of all media and/or serving as specialist, etc.
414 Student Monitor--Monitors the conduct of students in halls, cafeteria, playground, study hall, and places where alternatives to classroom instruction are provided (e.g., detention hall) to maintain discipline and safety. Helps keep order on buses or in other school or system facilities. This includes traffic guards for loading buses, crossing guards for monitoring pedestrian traffic, as well as individuals who administer and monitor tests.
415 Teaching Assistant, Regular Education --Performs the day-to-day activities of teaching students while under the supervision of a teacher. The teaching assistant does not make diagnostic or long-term evaluative decisions regarding special education students. This includes individuals who may or may not be certified and may include associate degree level preschool classroom instructors.
417 Teaching/Classroom Technician--Assists a teacher with routine non-instructional activities associated with teaching (i.e. those activities requiring minor decisions regarding students, such as conducting rote exercises, operating equipment, and clerking). These individuals do not instruct students.
418 Tutor--Provides academic instruction (e.g, in English, mathematics, and foreign language) to students requiring additional assistance outside of the classroom.
419 Teaching Assistant, Title 1--Performs the day-to-day activities of teaching at-risk students while under the supervision of a teacher. The teaching assistant does not make diagnostic or long-term evaluative decisions regarding at-risk students. This includes individuals who may or may not be certified.
421 Occupational Therapist Assistant--An individual who holds a Certified Occupational Therapist Assistant (COTA) registration who provides services that address the functional needs of an individual relating to self-help skills, adaptive behavior and play, and sensory, motor, and postural development under the supervision of a licensed occupational therapist.
422 Physical Therapist Assistant--An individual who holds a Physical Therapist Assistant license who provides habilitative or rehabilitative services to individuals with disabilities under the supervision of a licensed physical therapist.
424 Health Screener--An individual who is specifically trained to perform routine procedures to identify children who require further evaluation in hearing, vision and/or health areas. Screeners always work under to supervision of the school nurse, audiologist or other appropriate professional.
Performs the activities of preparing, transferring, transcribing, systematizing, or preserving communications, records, and transactions.
501 Bookkeeping/Accounting/Auditing/Cashier/Payroll--Keeps a systematic record of accounts or transactions and prepares statements reflecting those activities. (Cashier and Payroll do not apply to special education.)
502 Human Resources/Personnel--Performs activities supporting personnel functions for an organization.
504 Dispatcher--Assigns vehicles and drivers to perform specific services and or record such information concerning vehicle movement as a school or system may require.
505 Duplicating/Photocopying-- Operates duplicating machines to print typewritten or handwritten documents directly from a master copy.
506 General Office/Secretary--Perform such activities as preparing, transcribing, systematizing or preserving written communication and reports or operating mechanical equipment (e.g., computers, facsimile machines, typewriters, calculators, and word processing equipment); receiving, storing, and dispensing supplies, materials, and equipment.
507 Mail Handler/Messenger--Routes mail, prepares outgoing materials for mailing, and maintain internal written communication systems. Delivers messages, documents, packages, and other items to offices or departments within or outside of an organization.
509 Office Manager/Supervisor--Coordinates office services such as personnel, budget preparation and control, housekeeping, records control, and special management activities.
510 Purchasing Agent--Buys supplies, equipment, and materials used in the operation of an organization.
511 Receptionist/Switchboard Operator--Receives callers or visitors at the establishment, determines the nature of business, and directs callers or visitors to destinations. Operates a telephone switchboard and relays incoming, outgoing and interoffice calls.
514 Temporary/Part-time Worker (As Needed)--An hourly employee who works on an "as needed" or "on call" basis. These employees are not required to be reported to CDE as part of the human resource data collection.
515 Records Clerk/Data Entry--Establishes and maintains an adequate and efficient system for controlling records (e.g., registration, admission, attendance, IEP's) for an organization. May include data entry into an established database.
516 Registrar--Coordinates and directs registration activities, including the compilation and analysis of registration data for administrative use. Collects information from participants in specified grant programs (e.g. Even Start, GED).
Performs tasks that require skill levels which can be acquired through on-the-job training and experience or through apprenticeship or other formal training programs. This includes assignments in crafts and trades, operative, laborer, and service work.
601 Brick Mason--Works with brick and similar materials in the construction, erection, and reparation of structures and fixtures.
602 Bus Driver--Drives a bus used in the service of a school or system.
603 Carpenter--Constructs, erects, installs, and repairs wood structures and fixtures.
604 Cement Mason--Works with cement and similar materials in the construction, erection, and reparation of structures and fixtures.
606 Construction Laborer--Performs any combination of duties on construction projects, usually working in utility capacity, by transferring from one task to another. Duties include measuring distances from grade stakes, signaling operators of construction equipment, and mixing concrete.
607 Cook/Food Preparer/Caterer/Server--Prepares and cooks foodstuffs in quantities according to menu and number of persons to be served. Serves sandwiches, salads, beverages, desserts and other foodstuffs. May order items to replace stocks and collect money for purchases.
608 Custodian--Performs plant housekeeping and servicing activities consisting of the cleaning; operation of the heating, ventilating, and air conditioning systems; and the servicing of building equipment.
609 Dietary Technician/Coordinator--Advises and assists personnel in public and private establishments in food services systems by making recommendations for foods that will constitute nutritionally adequate meals.
610 Electrical and Electronic Repairer--Installs and repairs electric and electronic equipment.
611 Electrician--Plans, layouts, installs, and repairs wiring, electrical fixtures, apparatus, and control equipment.
612 Facilities Maintenance Worker--Inspects buildings and office areas to evaluate suitability for occupancy considering such factors as air circulation, lighting, location, and size.
613 Foreman/Group Leader/Lead Worker/Food Service Head Cook-- Supervises the day-to-day operations of a group of workers. (e.g., cafeteria, warehouse workers). Also see job code 357.
616 Freight, Stock, and Materials Handler--Loads, unloads, and moves stock, and other materials.
617 Garage Worker--Performs a variety of duties assisting mechanics in a garage. Includes individuals responsible for washing vehicles and/or clearning equipment.
619 Grounds keeper--Maintains grounds that are owned, rented, or leased and used by a school or system.
620 Heating, Ventilating, and Air Conditioning Specialist (HVAC)-- Services heating units, ventilation systems and air conditioners in buildings.
621 Inspector--Examines the condition of equipment and buildings as they relate to safety and health and the condition of new construction as it relates to specifications and codes, including asbestos inspections.
622 Locksmith--Installs, repairs, rebuilds, and services mechanical or electrical locking devices using hand tools and specialized equipment.
623 Maintenance Repairer/General Utility Worker--Repairs and maintains buildings, machinery, electrical and mechanical equipment.
624 Painter and Paperhanger--Paints, varnishes, and stains or wallpapers the interior and/or exterior of buildings and fixtures.
625 Parking-Lot Attendant--Patrols and monitors parking areas to prevent thefts of and from parked automobiles and collects parking fees from drivers.
626 Plumber--Assembles, installs, and repairs pipes, fittings, and fixtures of heating, water, and drainage systems.
627 Printer--Makes copies by chemical or photographic means.
629 Service Technician (Vehicle Mechanic)--Inspects, repairs, and maintains functional parts of mechanical equipment and machinery.
630 Vehicle Operator--Drives a vehicle such as a truck or automobile used in the service of a school or system.
632 Temporary/Part-time Worker (As Needed)--An hourly employee who works on an "as needed" or "on call" basis. These employees are not required to be reported to CDE as part of the human resource data collection.
633 Temporary/Part-time Worker (Regularly Scheduled)---An hourly employee who is regularly scheduled for the school year. These employees are to be included as part of the human resource data reporting to CDE.
634 Student Worker--Students hired for temporary assignments. These employees are not required to be reported to CDE as part of the human resource data collection.
635 Armed Security Guard--Maintains safety and security of property, facilities, and personnel.
636 Unarmed Security Guard--Maintains safety and security of property, facilities, and personnel.
Last Modified: February 10, 2011
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